Do you have the right business tools for your business?

Do you have the right business tools for your business?

Whether you are just starting a business or have been in business for many years, having the right set of business tools is important to allow you to scale and grow your business.

Often the first business tool which you will look at is an accounting system which will allow you to issue invoices to your customers, record your supplier’s bills, pay your staff, reconcile your bank account and lodge your GST returns with the Tax Office.

Whilst your accounting system is a great start, what are some other business tools which will work in your business?

If you are a wholesaler, having a dedicated inventory management system is critical as it allows you accurately keep track of the amount of stock you have on hand as well as providing an accurate cost of the product which will allow for accurate sales reporting.

If you are a manufacturer, having a dedicated inventory management system is also critical as it allows you to accurately manage the component products which you use to produce your final product.

If you are in a professional services business which sells time, having a job management system is a critical tool for your business. You need to be able to accurately schedule in client work, allocating your staff to work on different jobs at the right time so that you deliver an exceptional customer experience. You also need to be able to accurately assess how profitable every job is so that your business is profitable. 

If you are a retailer which has a “bricks and mortar” store, your cash register is your key tool for sales information. You will use it for adding up your total sales for each day as well as determining what products are popular and which ones are not. You also need to have a way of tracking your inventory levels so that you can also have sufficient inventory in the store for your customers to buy.

If you run a trade business like an electrician or plumber, having a job management system is a critical tool for your business. It allows you to accurately quote a job, schedule in the job with the customer, track the time and materials which you have used and review the job profitability.

All business owners need a tool for storing their customer information as your customers are one of the biggest assets to your business. Often this information is stored in multiple places across the various business tools which you have that makes it hard to use. Storing your customer information in a central database called a customer relationship management (CRM) system allows the business owner to get a complete picture of the interactions which a customer has with their business and to use this information to better market their products and services to each customer.

The true power of these business tools comes when they are integrated together allowing for automation which streamlines the operations of the business. Once the business systems are in place and the business processes are automated this allows for the business to scale and grow at a much faster rate.

Does your business have the right set of tools to scale and grow? If you are not sure, book an initial free consultation with us to discuss your current tools and what you would like to achieve.

The difference between Google s free apps and Google Apps For Work

The difference between Google s free apps and Google Apps For Work

I often get asked by current and potential customers why they should pay for Google Apps for Work  when Google provides similar services for free. Often for individuals and personal use the answer is that you shouldn t. But when it comes to the vast majority of our clients (who need these products for commercial use in their businesses) the paid Apps have huge advantages over the free versions.

Firstly, the paid Google Apps For Work include a professional customised email at your domain a must-have for all businesses.

Secondly, the paid Apps provide significantly more storage across Gmail and Drive. If your inbox looks anything like mine (or any small business owner!), you will know how important the additional storage is.

Thirdly, Google Apps For Work guarantees 99.9% uptime which is essential for smooth day-to-day operations of any business. We all know that standard Google Apps can t hold that sort of guarantee,

Fourthly, the paid version of Google Apps has much more stringent security measures, with several enhanced features unavailable to users of the free versions. In this case it s worth paying simply for peace of mind.

Lastly, there is increased functionality in Google Apps For Work that is more adapt for commercial use including its interoperability with Microsoft Outlook and complete administration of all user accounts.

Are you interested in upgrading to Google Apps For Work? I can help you with the setup to ensure a smooth transition without interruption to your business. Get in touch today.

How to Increase Your Business Productivity

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As a tradie you work hard during the day, and when you re running your own business you probably find yourself working hard in the evenings and on weekends too. Along with meeting your clients needs, running a business also involves a lot of admin, from invoicing to preparing quotes, keeping your books up to date and more.

Many tradies feel like they are running themselves into the ground trying to do everything at once and this can impact their family life and health. If you can t keep up with the admin demands of the job, things can also get missed. Invoices that go out late or don t go out at all can seriously affect your cash flow, and quotes that take too long to prepare could see your potential customers going to your competitors. (more…)

Banish Those Bits of Paper: Receipts and Invoice Management Strategies

Banish Those Bits of Paper: Receipts and Invoice Management Strategies

Most of us start our small business because it allows us to work on something that we are passionate about, whether it is baking cakes, selling books, helping people keep their swimming pools clean and beautiful, or what have you. With this much passion, it is really a shame that we have to spend so much of our time trying to keep track of seemingly insignificant scraps of paper.
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Keep Your Office in Your Pocket

Keep Your Office in Your Pocket

It started out as an after school and weekend job, but Tim knew that landscaping was the career for him. The fact that he enjoyed being outdoors and working with plants and outdoor features helped, but he also found that he was good at developing a rapport with his clients and he loved the fact that he was an independent businessman.
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